KERR COUNTY MARKET ASSOCIATION

PO Box 290163 830-792-4655
Kerrville, Texas 78029-0163 fax 830-257-2831

March 23, 2009

ANNOUNCING
2009 JULY 4TH HEAT WAVE


Dear Vendor:

Kerr County Market Association is now accepting vendor applications for this event. The “Heat Wave”
will be held on July 4th in conjunction with the City of Kerrville’s annual fireworks display at Louise Hays
Park on the Guadalupe River in downtown Kerrville. This event will bring lots of families to spend the
whole day in the park with more coming in the afternoon to get good places to watch the evening’s
fireworks display, which is recognized as one on the best in South Texas.

The “Heat Wave” will be in addition to the regular June 27 and July 25 Market Days at the Courthouse
and will be a little different from the regular Market Days. For this July 4th event only, we will allow a few
vendors who offer retail/resale merchandise. Regular 2009 Market Days vendors will also be allowed, for
this one event only, to include some non-handmade items in their booth. However, all applications will
be screened for quality and appropriateness of the products to be offered for sale and we may decline
participation by any vendor whose product, in our opinion, does not meet the standards for this event. We
also limit the number of vendors offering the same or very similar products. After acceptance, any change
or addition to your product inventory must be pre-approved by KCMA.

GENERAL INFORMATION

.
The fee for the “Heat Wave” is $60 per booth (except Non-Profit organizations, $40) and must
be paid no later than June 30, 2009.
.
Limited electricity is available for $15; call for availability.
.
Limited canopies are available for rental for $25; call for availability.
.
There are no refunds if the event is cancelled and no refunds for inclement weather.
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Booth spaces will be assigned at the discretion of the Market Managers.
.
Booth spaces will not be reserved until fees are paid.
.
Applications will not be processed until all required information is provided.
.
The event “officially” begins at 11:00 a.m. Vendors may choose to leave at 6:00 p.m. or may
remain until the conclusion of the fireworks display. For those who stay, all lights must be
turned off when the fireworks begin.
VENDOR IDENTIFICATION: Vendors will be issued an ID tag for this event to allow access to “Heat
Wave” restricted areas, including parking areas not accessible to the general public. Also, each vendor is
required to display at their booth, in clear view, their name or the name of their business. Any vendor who
accepts payment or a deposit for future delivery of a product must give the customer written contact
information.


PARKING: Vendors may arrive as early as 7:00 a.m. and must arrive no later than 9:30 a.m. in order to
have access to the booth area for unloading vehicles and trailers. All vehicles and trailers must be removed
from the booth area no later than 10:30 a.m.

MISCELLANEOUS:

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Anyone wishing to sell prepared food items MUST complete a FOOD VENDOR application and
obtain a City of Kerrville Health Permit (Kerrville Health Dept.830-792-8352).
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Canopies may be staked and/or weighted with weights you provide and both canopies and displays
must be sufficiently secured to prevent them from blowing over (it always gets windy).
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State Sales Tax Permit is required and must be displayed at your booth. For information, please
call 1-800-252-5555 (State Controller’s Office).
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Primary communications are by email so if you have an email address please include it on your
application and CHECK YOUR EMAIL FREQUENTLY.
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Applications are processed in the order received. Faxed applications will be accepted if the original
form and check are received no later than five days after the fax.
.
You may call to confirm that your application has been received. You will be contacted if any
questions arise regarding you application; otherwise you may assume your application has been
accepted and you have a reserved space unless your are notified otherwise.
.
Booth assignments are made on the Thursday preceding the event and staff will be available when
you arrive to direct you to your site.
And, finally, KCMA continues to seek new opportunities to develop and operate quality events that offer
family activities for our community while providing additional sales venues for our vendors. The
atmosphere of friendliness, helpfulness and courtesywhich is the keystone ofour events will continue with
this new venture. We look forward to a day of fun and profit for everyone.

If you need additional information, please feel free to call. Otherwise, payment in full must accompany
your application. We all look forward to having your there to celebrate Independence Day

Sincerely,

Jackie & LuAnn
Kevin & Deena

Executive Directors
Event Managers

kerrmarket@aol.com