Kerr County Market Association

November 27, 2009

Dear Vendor:

Kerr County Market Days 2010 is now accepting vendor applications. All applicants must complete an application. Please read all instructions in this letter and on both sides of the application form. Keep this letter and a copy of both sides of your filled-out application for your records. The hours for 2010 are:

March thru May and October thru December - 9:00 a.m. to 4:00 p.m.;

June, July, August and September - 9:00 a.m. to 3:00 p.m.

WHAT STAYS THE SAME IN 2010?

• Fees will remain the same for 2010.

• The fee is $20/booth/day for vendors who pay fees at least 72 hours in advance.

• The fee is $30/booth/day for vendors who do not pay in advance.

• The canopy rental fee is $20/booth/day.

• The fee for electricity is $7.50 per day.

• The May Market is two days, May 29-30, (Saturday & Sunday) Memorial Day weekend. There will be overnight security.

• The August Market will still be “free” to all vendors who pay for at least one other date.

• The November Market is two days, November 26-27 (Friday and Saturday) Thanksgiving weekend. There will be over night security.

• The fee for the December 18 Market, “A Kerr County Christmas,” is $25 per booth if paid at least 72 hours in advance and $35 if not paid in advance.

• Any date which is scheduled must be paid for even if the vendor does not attend the Market.

• There are no refunds for canceled dates and no refunds for inclement weather.

• Booth spaces will be assigned at the discretion of the Market Managers.

• When possible space assignments will be the same all year for vendors with a fully paid reservation.

• Failure to notify us of an absence on a reserved date may result in termination of all future Market participation.

• Applications will not be processed until all required information is provided.

WHAT CHANGES IN 2010?

• No changes are currently anticipated.

Homegrown, Homemade:

Remember our definition: “A finished product made from high quality materials, natural or manufactured, with the greatest portion of the product comprised of components which have been individually handcrafted to such an extent that the finished product is unique and would never be completely replicated except in the traditional sense of an artist’s signed and numbered limited edition.”

It really means what it says. The reputation of the Market rests on strict adherence to our commitment to offer only products which are handcrafted by the persons offering them for sale. Any vendor who violates this criteria will be immediately terminated from all Market participation and will forfeit all fees.

All applications will be screened for quality and appropriateness of the products to be offered for sale and we may decline participation to any vendor. We also limit the number of vendors offering the same or very similar products. After acceptance to the Market, any change or addition to your product inventory must be pre-approved by KCMA.

Vendor Identification: Each vendor is REQUIRED to display in clear view their name or the name of their business. Any vendor who accepts payment or a deposit for future delivery of a product must give the customer written contact information.

Parking Rules:

• Handicapped Parking Lot: This lot is primarily for customers; however, vendors with handicapped sticker/plates will be allowed to park in this area.

• General Vendor Parking: Vendors are prohibited from parking anywhere on the Courthouse block. This includes on-street parking on Jefferson adjacent to the Courthouse and Earl Garrett from Water to Jefferson St. Any vendor found to be in violation of this rule will be required to pay $25 penalty and immediately move their vehicle. A second violation will double the penalty amount.

Miscellaneous:

• Anyone wishing to sell prepared food items MUST complete a FOOD VENDOR application and obtain a City of Kerrville Health Permit. (Kerrville Health Dept.830-792-8352)

• Limited electricity and rental canopies are available and must be reserved and paid in advance. Call to confirm availability before sending payment.

• Canopy stakes cannot be placed into the pavement or ground and canopies must be sufficiently weighted to prevent them from blowing over (it always gets windy).

• Vendors with a SINGLE VEHICLE must arrive, unload and move vehicles out of market area no later than 8:30 a.m.; vendors with TRAILERS must remove their vehicles from the Market area no later than 8:00 a.m. THIS WILL BE STRICTLY ENFORCED.

• State Sales Tax Permit is required and must be displayed at your booth. For information, please call 1-800-252-5555 (State Controller’s Office).

• Primary communications are by email so if you have an email address please include it on your application and CHECK YOUR EMAIL FREQUENTLY.

• Applications are processed in the order received. Faxed applications will be processed by the fax date if the original form and check are received within 5 days of the fax date.

• You may call to confirm your application has been received. You will be contacted if any questions arise regarding you application; otherwise you may assume your application has been accepted and you have a reserved space. Booth assignments are made on the Thursday preceding the Market.

And, finally, the Market continues to thrive and we expect it to be bigger and better than ever in 2010. An atmosphere of friendliness, helpfulness and courtesy has always been a part of this event and will continue to make this Market a special place. We look forward to another year of fun and profit for everyone.

If you need to discuss payment arrangements, please feel free to call. Otherwise, payment in full must accompany your application. We all look forward to seeing you in ‘10!

Sincerely,

Jackie & LuAnn Kevin & Deena

Executive Directors Market Managers